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Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.</p> <p>• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.</p> <p>* Answer, screen, and transfer all incoming phone calls<br />* Conference room scheduling, clean-up, and set-up<br />* Data Entry including entering new client files</p> <p>• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.<br />• Maintain and distribute CVs, other support sheets. Maintain filing system.</p> <p>* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action</p> <p> </p> <p>Skills And Experience :</p> <div>Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner. Knowledgeable in the use of various Microsoft Office applications including Word and Excel. Knowledge of Dexter & Chaney Spectrum software preferred. 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We provide quality, individualized care to each of our patients. Our system of integrated health services brings together specialized psychiatric care, primary care, pediatrics, geriatrics, and an extensive program of residential and outpatient substance abuse & behavioral health services under one umbrella. At Banyan Health Systems, we believe when individuals are healthy and strong, our communities are better for it.</p><p><br></p><p>We are currently looking for individuals who share our mission of integrating primary</p><p>and behavioral health care while providing access to all individuals. We focus on providing quality and compassionate care in order to assist our patients in living their best life. We are dedicated to the endless pursuit of excellence and treat everyone with dignity, humanity, and respect.</p><p><br></p><p>If you share these beliefs and want to join us to make a difference, please take some time to read the post below.</p><p><br></p><p><strong>Banyan</strong> is seeking an <strong>Administrative Assistant</strong> to perform a wide variety of administrative support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers.</p><p><br></p><p>Principle Duties And Responsibilities</p><p><br></p><ul><li>Responsibility for all front door activities, receiving and processing deliveries, etc.</li><li>Answers phone and takes messages/checks voicemail.</li><li>Maintain office supplies inventory by checking inventory levels, anticipating needed supplies, ordering supplies, and verifying receipt of supplies.</li><li>Ensure operation of office equipment by scheduling preventive maintenance, calling for equipment repairs, and maintaining equipment supplies inventories.</li><li>Payroll Preparation</li><li>Responsible for scheduling meetings.</li><li>Assures work is performed in a safe and professional manner by following established safety, operating, and emergency response procedures.</li><li>Prepares and submits expense reports when needed.</li><li>Plans company events such as social activities, dinners, and lunches as required.</li><li>Responsible for the organization and set-up and oversight of meetings or activities until completed.</li><li>Perform administrative functions such as document formatting, invoicing, filing. data entry etc.</li></ul><p><br></p><p><br></p><p>Knowledge/Skill/Ability Requirements</p><p><br></p><ul><li>High School Degree required</li><li>Associates Degree in Business Administration or related field desired</li><li>2 plus years in a similar position</li><li>Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Etc.).</li><li>Excellent communication skills and professional demeanor.</li><li>Ability to think independently in a professional setting.</li><li>Ability to balance various tasks and responsibilities simultaneously.</li><li>Excellent resourcefulness and ability to work independently with minimal supervision.</li></ul><p><br></p><p><br></p><p>Banyan Health Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p><p></p>', 'post_date' => '2024-05-06T21:25:32Z' ) ), (int) 4 => array( 'Employer' => array( 'company_name' => 'SNI Companies' ), 'UtZipcode' => array( 'city' => 'Jacksonville', 'state_prefix' => 'FL' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=756370520eac73edd04f3bdc1&ri=9c11d4e5353c478e934336bf3e4fa343&job_loc=Jacksonville%2CFL&q=Administrative+Assistant&spl=v1%253AYY7S%252FwxlBX7PTi4A%253AGxtY2bIxnBeSBDuP%252BNUSsA%253D%253D%253AJ9mR%252FsUgsSGB6g%252FCLbDyq7%252BHqlAJRb1ykcATA9PCmsQUIfL%252FTHqoxosPLb%252FxO6byJQOMIiP8fgNtu4zQl5AhF8IuZxIowH7GktC5q98VrWNtXADHs%252BK1lIJqJxfnsjOLu1jXFcFtaDJkxlq%252B&encrypt=0&l=Jacksonville%2C+FL&query_category_id=020000&t=simplyhired.com&jobkey-30136565012/', 'title' => 'Administrative Assistant', 'description' => '<p><strong>Job brief</strong></p><p>We are looking for a responsible <strong><u>Detail Oriented</u></strong> Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company s general administrative activities.</p><p><strong>What does an Administrative Assistant do?</strong></p><p>Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we d like to meet you.</p><p>Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li></ul><p><strong>Requirements and skills</strong></p><ul><li>Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li><strong><u>Attention to detail </u></strong>and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p></p>', 'post_date' => '2024-05-06T20:16:33Z' ) ) ) $title_for_layout = 'Administrative Assistant at Roxanne.douge@ballantrae.us' $metatag_description = 'Administrative AssistantRoxanne.douge@ballantrae.us at Proven' $unique_name = 'roxannedougeballantraeus-jacksonville-fl' $reference_number = '54819' $mobile_image = '' $display_company_title = 'Jobs at Roxanne.douge@ballantrae.us' $employer = array( 'EmployersJob' => array( 'id' => '44963', 'employer_id' => '30209', 'ats_url' => '', 'url' => '', 'title' => 'Administrative Assistant', 'craigslist_city' => 'jacksonville', 'craigslist_sub_city' => '', 'craigslist_sub_sub_city' => '', 'craigslist_state' => 'Florida', 'open' => '1', 'post_date' => '2019-01-22 16:00:00', 'duration' => 'full time', 'anonymous_post' => '0', 'compensation' => '', 'zip' => '32220', 'description' => '<p>Ballentrae Condominium LLP, is in need of a qualified Administrative Assistant to fit into the company Real Estate offices .</p> <p>MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS</p> <p>• Ability to work highly independently, organize work with extreme attention to detail and accuracy; demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and fluctuating workloads and conflicting deadlines.</p> <p>• To Maintain appointment calendars including making all necessary phone calls to assure appointment arrangements are accurately made and updated accordingly to continuously-changing schedules. Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.</p> <p>• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.</p> <p>* Answer, screen, and transfer all incoming phone calls<br />* Conference room scheduling, clean-up, and set-up<br />* Data Entry including entering new client files</p> <p>• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.<br />• Maintain and distribute CVs, other support sheets. Maintain filing system.</p> <p>* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action</p> <p> </p> <p>Skills And Experience :</p> <div>Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner. Knowledgeable in the use of various Microsoft Office applications including Word and Excel. Knowledge of Dexter & Chaney Spectrum software preferred. 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Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.</p> <p>• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.</p> <p>* Answer, screen, and transfer all incoming phone calls<br />* Conference room scheduling, clean-up, and set-up<br />* Data Entry including entering new client files</p> <p>• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.<br />• Maintain and distribute CVs, other support sheets. Maintain filing system.</p> <p>* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action</p> <p> </p> <p>Skills And Experience :</p> <div>Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner. Knowledgeable in the use of various Microsoft Office applications including Word and Excel. Knowledge of Dexter & Chaney Spectrum software preferred. 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Roxanne.douge@ballantrae.us
Ballentrae Condominium LLP, is in need of a qualified Administrative Assistant to fit into the company Real Estate offices .
MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS
• Ability to work highly independently, organize work with extreme attention to detail and accuracy; demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and fluctuating workloads and conflicting deadlines.
• To Maintain appointment calendars including making all necessary phone calls to assure appointment arrangements are accurately made and updated accordingly to continuously-changing schedules. Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.
• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.
* Answer, screen, and transfer all incoming phone calls
* Conference room scheduling, clean-up, and set-up
* Data Entry including entering new client files
• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.
• Maintain and distribute CVs, other support sheets. Maintain filing system.
* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action
Skills And Experience :
1 years of experience
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Nr | Query | Error | Affected | Num. rows | Took (ms) |
---|---|---|---|---|---|
1 | SELECT `EmployersJob`.`id`, `EmployersJob`.`employer_id`, `EmployersJob`.`ats_url`, `EmployersJob`.`url`, `EmployersJob`.`title`, `EmployersJob`.`craigslist_city`, `EmployersJob`.`craigslist_sub_city`, `EmployersJob`.`craigslist_sub_sub_city`, `EmployersJob`.`craigslist_state`, `EmployersJob`.`open`, `EmployersJob`.`post_date`, `EmployersJob`.`duration`, `EmployersJob`.`anonymous_post`, `EmployersJob`.`compensation`, `EmployersJob`.`zip`, `EmployersJob`.`description`, `EmployersJob`.`unique_name`, `EmployersJob`.`created_date`, `Employer`.`lat`, `Employer`.`lon`, `Employer`.`id`, `Employer`.`company_name`, `Employer`.`company_logo`, `Employer`.`simple_posting_process`, `Employer`.`user_id`, `Employer`.`zipcode`, `Employer`.`city`, `Employer`.`street_address`, `Employer`.`street_address2`, `Employer`.`state`, `UtZipcode`.`zipcode`, `UtZipcode`.`city`, `UtZipcode`.`state_prefix` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) LEFT JOIN `proven_production`.`employers` AS `Employer` ON (`EmployersJob`.`employer_id` = `Employer`.`id`) WHERE `EmployersJob`.`id` = 44963 LIMIT 1 | 1 | 1 | 1 | |
2 | SELECT COUNT(*) AS `count` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) WHERE `EmployersJob`.`employer_id` = 30209 AND `EmployersJob`.`open` = 1 | 1 | 1 | 1 | |
3 | SELECT `User`.`unique_name`, `User`.`email_validated` FROM `proven_production`.`users` AS `User` LEFT JOIN `proven_production`.`workers` AS `Worker` ON (`Worker`.`user_id` = `User`.`id` AND `User`.`is_worker` = 1) WHERE `User`.`id` = 708277 AND `User`.`active` = 1 LIMIT 1 | 1 | 1 | 0 | |
4 | SELECT `EmployerMobileImage`.`file_name` FROM `proven_production`.`employer_mobile_images` AS `EmployerMobileImage` WHERE `EmployerMobileImage`.`employer_id` = 30209 LIMIT 1 | 0 | 0 | 0 | |
5 | SELECT `User`.`unique_name`, `User`.`email_validated` FROM `proven_production`.`users` AS `User` LEFT JOIN `proven_production`.`workers` AS `Worker` ON (`Worker`.`user_id` = `User`.`id` AND `User`.`is_worker` = 1) WHERE `User`.`id` = 708277 AND `User`.`active` = 1 LIMIT 1 | 1 | 1 | 0 | |
6 | SELECT `BillingTransaction`.`id` FROM `proven_production`.`billing_transactions` AS `BillingTransaction` WHERE `BillingTransaction`.`employers_job_id` = 44963 ORDER BY `BillingTransaction`.`created_date` desc LIMIT 1 | 1 | 1 | 0 | |
7 | SELECT `EmployersJob`.`title`, `EmployersJob`.`description`, `UtZipcode`.`city`, `UtZipcode`.`state_prefix`, `EmployersJob`.`zip` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) WHERE `EmployersJob`.`id` = 44963 LIMIT 1 | 1 | 1 | 1 |