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Answer any specific questions included in the job advertisement." cols="30" rows="6"></textarea></div> </div> <div class="row"> <div class="col-xs-12 col-sm-6 col-md-7"> <div class="checkbox"> <label> <input type="checkbox" checked id="tos" name="data[Worker][agreed_to_terms]" tabindex="70" /> <div class="gray-text"> I agree to the <a title="Terms of Service" target="_new" href="/pages/termsWorkers">Terms of Service</a><br /><span class="tos-date">(Updated 2012-11-06)</span> </div> </label> </div> </div> <div class="col-xs-12 col-sm-6 col-md-5"> <div class="apply-button"> <a href="#" id="submit-btn" data-loading-text="Uploading..." class="light-green-btn" role="button" title="Submit Application" style="width:100%;">SUBMIT APPLICATION</a> </div> </div> </div> </form> </div> </div> </div> </div> <div id="apply-form-location"> </div> <hr /> </div> <div class="job-post-details"> <div id="job-description"> <p>We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.</p> <p>Responsibilities:<br />*Act as the point of contact between the manager and internal/external clients<br />*Screen and direct phone calls and distribute correspondence<br />*Handle requests and queries appropriately<br />*Manage diary and schedule meetings and appointments<br />*Make travel arrangements<br />*Take dictation and minutes<br />*Source office supplies<br />*Produce reports, presentations and briefs<br />*Devise and maintain office filing system</p> <p>Requirements:</p> <p><br />*Knowledge of office management systems and procedures<br />*MS Office and English proficiency<br />*Outstanding organisational and time management skills<br />*Up-to-date with latest office gadgets and applications<br />*Ability to multitask and prioritize daily workload<br />*Excellent verbal and written communications skills<br />*Discretion and confidentiality<br />*High School degree</p> <p> </p> <p>Pay Scale:</p> <p>$21.5/hr</p> </div> </div> <p class="voffset4"><strong>Other jobs you may like</strong></p> <p class="similar-job-title"><a href="https://www.jobs2careers.com/click.php?jid=73ad2144740c73edc3f2983b1&ri=9c120cc18e024d6a84e384d2f8b6007d&job_loc=Los+Angeles%2CCA&q=Personal+Assistant&spl=v1%253At1Y%252BBpL%252BSImTNEfx%253APpOoVHiFIU43dPcBWPkbDQ%253D%253D%253AAz0jpDCqfXfUyNnBe97SDilVKIOfiGBtEuerZlMsm8Fwk41uPem8LhBJxSk3oEGvbFob5iAHbu0BAzLO26X%252FOK0J516kmRbc7cIuVTK8u4Ige2r6RMUT%252BUpz%252B2ZKVM5z8Eaa&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=080000&t=simplyhired.com&jobkey-30463023669/" class="blue-link" target="_blank">Administrative Assistant</a></p> <p class="similar-job-company">Lumos Transforms - 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<span class="text-muted">Los Angeles, CA</span></p> <p class="text-muted similar-job-date"> 5 days ago </p> <p class="voffset4"> <strong>Apply to jobs on the go with Proven mobile</strong> </p> <div> <a href="/candidates/app" target="_blank" title="Download the iPhone App"> <img src="/css/images/App_Store_available.png" width="112" /> </a> <a href="/candidates/app/google" target="_blank" title="Download the Android App"> <img src="/css/images/google_play_badge.png" width="112" /> </a> </div> </div> </div> </div> </div> </div> </div> ', 'scripts_for_layout' => '<script type="text/javascript" src="/js/Views/Jobs/search_jobs.js?1619372465"></script>' ) $search_text = '' $search_location = 'Champaign Urbana' $show_thank_you = (int) 0 $similar_jobs = array( (int) 0 => array( 'Employer' => array( 'company_name' => 'Lumos Transforms' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=73ad2144740c73edc3f2983b1&ri=9c120cc18e024d6a84e384d2f8b6007d&job_loc=Los+Angeles%2CCA&q=Personal+Assistant&spl=v1%253At1Y%252BBpL%252BSImTNEfx%253APpOoVHiFIU43dPcBWPkbDQ%253D%253D%253AAz0jpDCqfXfUyNnBe97SDilVKIOfiGBtEuerZlMsm8Fwk41uPem8LhBJxSk3oEGvbFob5iAHbu0BAzLO26X%252FOK0J516kmRbc7cIuVTK8u4Ige2r6RMUT%252BUpz%252B2ZKVM5z8Eaa&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=080000&t=simplyhired.com&jobkey-30463023669/', 'title' => 'Administrative Assistant', 'description' => '<p>Lumos Transforms is looking for two part-time <strong>Administrative Assistants</strong>. We are a growing Los Angeles-based social enterprise dedicated to helping guide individuals, organizations, and communities through positive change. Our staff has a wide range of expertise and has successfully implemented programs from inception to evaluation that have demonstrated statistically significant benefits for social service agencies, healthcare organizations, educational institutions, government agencies, and businesses. Learn more: www.lumostransforms.com</p><p> </p><p>Our values inform every aspect of our organization the work we do and how we do it. We believe in transforming culture with every action and interaction. Lumos core values include:</p><p>Love</p><p>Reflection</p><p>Collaboration</p><p>Cultural humility</p><p>Inclusion</p><p>Liberation</p><p>Transparency</p><p>Responsiveness</p><p>Mutuality</p><p><br></p><p>The <strong>Administrative Assistant</strong> position is an hourly, mostly remote position working in collaboration with the Director of Operations and other team members. An ideal candidate should be Los Angeles based and have a passion for promoting transformative change at all levels, and be capable of completing the following essential functions and responsibilities, including but not limited to:</p><p><br></p><p><strong>Requirements:</strong></p><ul><li>Enjoy interfacing with public</li><li>Excellent written and verbal communication skills in English</li><li>Strong organizational and planning skills</li><li>Attention to detail</li><li>Proactive self-starter</li><li>Proficient with Quickbooks, Excel, Word, Google apps, database management, and a Mac-based office</li><li>Personal transportation with car insurance for running off-site errands</li></ul><p><br></p><p><strong>General job expectations:</strong></p><p><br></p><ul><li>Holds the organizational vision and ensures embodiment of organizational values</li><li>Maintains client correspondence and service via phone, email, and social media</li><li>Maintains calendars</li><li>Schedules and coordinates internal and external meetings</li><li>Performs data entry and database management</li><li>Executes digital filing</li><li>Receives individual client payments and assists with accounts receivable</li><li>Provides virtual and in-person event support</li><li>Makes copies/scans documents</li><li>Participates in generative conflict resolution processes amongst team members</li><li>Participates in strategic planning and improvement activities</li></ul><p><br></p><p><strong>Desired approaches</strong></p><ul><li>Curious and open minded</li><li>Collaborative</li><li>Honest and respectful</li><li>Resourceful</li><li>Proactive</li></ul><p><br></p><p>$27 per hour, W-2 position</p><p><br></p><p>Both positions are part-time roles, with 20 hours per week initially, but with high potential for growth. Hours are between 8am-5pm Pacific, Monday through Friday. One position is fully remote and the other is a mostly work from home position with some weekly work from our Highland Park office. </p><p><br></p><p>**Submit your resume with a cover letter describing your motivation in applying for this position. Email: ...@lumostransforms.com ** Submissions without a cover letter will not be considered.</p>', 'post_date' => '2024-05-17T02:20:55Z' ) ), (int) 1 => array( 'Employer' => array( 'company_name' => 'Center for Social Dynamics' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=72f80fb976ec73edd6a077eb1&ri=9c120cc18e024d6a84e384d2f8b6007d&job_loc=Los+Angeles%2CCA&q=Personal+Assistant&spl=v1%253AcFA0Jm7d6H3v3PNw%253AXVmt%252BtHWEfhdLspRQoaaTw%253D%253D%253Av1jjS4WbgV4GjXHIef707UfK%252F%252BLYB3zwB6xmriwsCBUtqgwIhC92%252F3zpfKfCiL6JNPWeeh%252FvRE%252BR6Wzs0wWJ5V0ko%252F7MMwv0RuEGJQo3fAkL6Zbp7siNzBtLflKYGORU%252BCQrka9Rv2jv8t1xrYw%253D&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=080000&t=simplyhired.com&jobkey-30105321701/', 'title' => 'Now Hiring Entry-Level Autism Helpers in Los Angeles!!', 'description' => 'Job Type<br><br>Part-time<br><br>Description<br><br>Are you a self-motivated, hands-on individual looking to do something passionate and meaningful with your career? Join us as we open a world of possibilities.<br><br>We are currently seeking <strong>Behavior Specialists</strong> to join our dynamic and growing team!<ul><li>Position starts at $20-$25 per hour based on experience </li><li>Schedule: M-F 3pm-8pm, weekends as well</li><li>Paid training</li><li>Growth & development opportunities</li><li>Must have reliable transportation!!</li></ul><br><strong>About Us</strong><br><br>The Center for Social Dynamics (CSD) is an organization providing services to those with developmental delays, including autism. <strong>Our mission is to open a world of possibilities for individuals with Autism and other developmental needs through science, compassion, and humility</strong>.<br><br>We are grounded in our values of Transparency, Respect, Understanding, & Excellence (TRUE), which guide our efforts as a respected & growing employer and industry leader. Our people and programs deliver personalized, professional, evidence-based behavioral and developmental services to each participant, and peace of mind to caregivers that their loved ones are in the right hands.<br><br><strong>About the Opportunity</strong><br><br>The primary responsibility of a Relief Behavior Specialist is to implement consistent evidence-based mental health services and Applied Behavioral Analysis programs to clients with Autism Spectrum Disorder and other co-morbid developmental disabilities in response to the recommendations of the Clinical Leader and Clinical Director in the home, center and/or other natural settings whose permanent RBT provider is not available to cover hours or a session.<br><br>Duties & Responsibilities<br><ul><li>Conducts 100% of scheduled sessions, unless time-off has been granted or the parents of the client have communicated to the clinical team that they would not like for the hours to be provided. </li><li>Primarily responsible for conducting subbing sessions for other clients to sustain the productivity margin if a session is cancelled by the family. Subbing sessions will fall on Saturdays and within the employee's availability.</li><li>Additional hours or sessions may be assigned by the Regional leadership within employee's availability.</li><li>Implements individualized treatment goals and Behavioral Intervention Plans in response to the direction provided by the Clinical Director and Senior Clinical Leader/Clinical Leader and/or other clinical staff in order to improve the behavior and skill acquisition of clients diagnosed with Autism Spectrum Disorder.</li><li>Travels to Center, Home, and other community settings to deliver services.</li><li>Subbing sessions will primarily take place in the regional centers</li><li>Renders completed sessions daily and writes thorough notes</li><li>Communicates schedule changes and cancellations to clinical team immediately.</li><li>Participates in regular meetings and promptly communicates with Clinical Leaders/Clinical Directors via email and phone, regarding Treatment Plans and Behavioral Intervention Plans, family concerns and questions.</li><li>Fulfills the timely completion of necessary clinical documentation and communication of:</li><li>Daily Treatment Session Notes</li><li>Daily Treatment Target Data</li><li>Daily (If applicable) Behavior Data.</li><li>Keeps updated with other site-related documents and current clinical reports for each child served.</li><li>Remains current regarding new research, current trends and developments in special education and related fields.</li><li>Attends staff meetings, in-services, trainings, and other meetings as requested.</li><li>Additional job duties as assigned</li></ul><br>Benefits & Perks<br><br>Starting as a part-time opportunity, you will have an opportunity to grow your career in this purpose-filled industry where you can see results every day. Benefits include:<br><ul><li>Competitive, market pay based on experience, location, and skills </li><li>Bonus eligibility</li><li>Paid drive time and mileage reimbursement</li><li>CSD issued cell phone</li><li>Free college or tuition reimbursement through our Dreams Come True program</li></ul><br><strong>About Our TRUE Values</strong><br><ul><li><strong>Transparency</strong> in the work that we do and the actions we take to achieve our mission. There are no hidden agendas or motives at Center for Social Dynamics. Each family's unique cultures, values, and generational dynamics.</li><li><strong>Respect</strong> for all and the value that everyone brings towards accomplishing our mission. No one at CSD is worth more or less, and together we are greater than the sum of our parts.</li><li><strong>Understanding</strong> through tolerance, cooperation, and empathy in the pursuit of our mission. We never lose sight of who we are, the people we serve, and our purpose and meaning.</li><li><strong>Excellence</strong> in our drive, passion, and commitment to our mission. CSD will always do what it takes to deliver the best, leave no one behind, and champion our cause.</li></ul><br>Requirements<br><br><strong>About You</strong><br><br>Requirements & Qualifications<br><ul><li>You enjoy working with children and making a difference!</li><li>H.S. Diploma or GED</li><li>Flexible availability - high demand for time Monday through Thursday from 3-8 pm</li><li>Complete new hire training conducted online and in person. </li><li>Proof of vaccinations (MMR, Varicella, and COVID - California mandated) </li><li>Reliable transportation required </li><li>Sensitive to working with an ethnically, linguistically, culturally and economically diverse population.</li><li>Able to communicate effectively verbally and in writing. </li><li>Able to consistently demonstrate good judgment and decision-making skills.</li><li>Able to exercise confidentiality and discretion pertaining to the work environment.</li><li>Able to appropriately interpret and implement policies, procedures and regulations.</li><li>Knowledgeable and skilled in computer/word processing software.</li></ul>Physical requirements may include but is not limited to:<br><ul><li>Constant visual stimulation, including close vision, distance vision, reading, computer work </li><li>Constant sitting; frequent up and down out of chair </li><li>Constant use of telephone, speaking, listening </li><li>Constant document handling, use of copier and fax machine, filing </li><li>Frequent typing, use of computer </li><li>Occasional walking around building </li><li>Occasional bending, reaching, stooping, pulling </li><li>Occasional lifting, carrying, moving of items up to 20 pounds </li><li>Occasional walking to, bending to enter, sitting and using upper and lower limbs to drive car </li><li>Sitting and maintaining close visual attention to write reports and perform computer work (15%).</li><li>Occasional lifting, carrying, and loading/unloading of toys and materials used in home visits (10%).</li></ul>CSD is a proud equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.<br><br>Pursuant to applicable State and local laws, including but not limited to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.', 'post_date' => '2024-05-16T00:04:45Z' ) ), (int) 2 => array( 'Employer' => array( 'company_name' => '2B Living Property Management' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=739e66018f7c73edc0c6ec641&ri=9c120cc18e024d6a84e384d2f8b6007d&job_loc=Los+Angeles%2CCA&q=Personal+Assistant&spl=v1%253A9F55fCHE%252F0aZfLMR%253AMMYqgI0VcFe3wUG2JryT0A%253D%253D%253A%252BcpUNqXSRAZqX4EU1kPJuWDfNJyk76i4cQ2dhv6xBjHKd1kBTDwr4Vmbs0T4b8USkKqDLVwjYrSn%252FFZAFW4Xd5fqqh%252Bgu74NAT3xiDvkk1MWi7HIO6r6%252FL7MiWno4%252BtoA4M%253D&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=080000&t=simplyhired.com&jobkey-30414022252/', 'title' => 'Assistant Property Manager', 'description' => '<p><strong>2B Living Who We Are:</strong></p><p><br></p><p>2B Living is a best-in-class third party Property Management Firm that currently manages traditional family apartments, luxury new construction, commercial and affordable housing properties numbering ~3,000 units and ~350 properties located throughout the Bay Area. We ve experienced significant growth over the last 4 years and have been named one of fastest growing private companies in the Bay Area 2019-2022 and ranked Best Place to Work by multiple local and national organizations, including the San Francisco Business Times, the National Apartment Association, and the Best & Brightest (2019-2022).</p><p><br></p><p>2B Living has endeavored to build the best-in-class property management service for property owners while providing an unparalleled rental experience for tenants. We embrace technology, employ talented people, care about tenants and the communities we operate in and drive value for our clients. And maybe we reshape the industry while we are at it. <em>We build it better and run properties right.</em></p><p><br></p><p><strong>2B Living Property Management Core Values:</strong></p><p><br></p><ul><li>Solve Hard Problems</li><li>Grow Courageously</li><li>Row Together</li></ul><p><br></p><p><strong>Job Description:</strong></p><p><br></p><p><strong>We are looking for organized and motivated Assistant Property Managers (APM)</strong> to join our dynamic and growing company. The APMs will assist with the management of portfolios of properties located in the East Bay (2) and San Francisco (1). More specifically, the APM will perform administrative and organizational duties such as liaising with residents, collecting rent, doing basic bookkeeping, organizing property viewings and overseeing facility maintenance. You will also be responsible for evaluating applicants and negotiating contracts. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way.</p><p>To be successful as a 2BL assistant property manager you should have excellent organizational and interpersonal skills. An outstanding candidate will also have a talent for business management and distinguished conflict resolution skills. This role also requires the individual to be detail-oriented, professional and have excellent written and verbal communication skills. The APM will report to the Regional Manager and the Property/Portfolio Managers of their assigned properties.</p><p><br></p><p><strong>Objectives of this Role:</strong></p><p><br></p><ul><li>Addressing and resolving residents' questions, concerns, and complaints in a timely manner.</li><li>Inspecting property conditions and coordinating maintenance activities.</li><li>Managing budgets, accounts, rent collections, and tenant notices.</li><li>Maintaining organized and updated resident files and records.</li><li>Reporting any problems or issues to the property manager.</li></ul><p><br></p><p><strong>Daily and Monthly Responsibilities:</strong></p><p><br></p><p>Duties will typically include, but not limited to, the following:</p><p> Coordinate routine maintenance work</p><p> Field requests from tenants</p><p> Schedule and perform move in and move out inspections with tenants</p><p> Coordinate apartment turnover work</p><p> Maintain a detailed and updated expertise on assigned properties</p><p> Schedule and perform annual unit compliance inspections</p><p> Find value-add opportunities for owner s properties</p><p> Work with owners, tenants, vendors, and team members</p><p> Other general administrative office duties</p><p> Some night and weekend work may be necessary</p><p><br></p><p><strong>Preferred Skills and Qualifications:</strong></p><p><br></p><p>Bachelor s degree or equivalent (preferred)</p><p>Property management experience (preferred)</p><p>Computer savvy Appfolio experience (preferred)</p><p>Excellent customer service skills</p><p>Strong organizational and time management skills, and ability to prioritize</p><p>Excellent communication and interpersonal skills</p><p>Strong problem-solving skills and analytical abilities</p><p>Must be proficient with Microsoft Office and Google products</p><p>Bilingual in Spanish (preferred)</p><p>Driving required must have car and valid driver s license</p><p><br></p><p><strong>Compensation:</strong></p><p><br></p><p>Commensurate with experience - range $52-62K/annually (exempt position)</p><p>Eligible for annual performance bonuses</p><p>Medical, Dental, and Vision benefits</p><p>Participation in Company 401K upon hire date</p><p>Career Training and Development program</p><p>Position available immediately</p><p><br></p><p><strong>2BL Benefits</strong></p><p><br></p><p>When you join 2B Living, you won t be treated as simply another employee you will be considered a team member in our shared success. As such, we are committed to investing in your personal success through a benefits program that supports our employees by taking compensation well beyond a paycheck.</p><p><br></p><p>We recognize that everyone has different needs outside of work. That s why, in addition to a competitive benefits package (medical, dental, vision and paid time off), we offer many unique benefits options to employees, like a 401K plan, education reimbursement program, and career and professional development training.</p><p><br></p><p>For more information about 2B Living, visit www.twobliving.com.</p><p><br></p><p><em>2B Living Property Management is an Equal Opportunity Employer.</em></p><p><br></p><p>Job Type: Full-time</p>', 'post_date' => '2024-05-11T01:29:03Z' ) ), (int) 3 => array( 'Employer' => array( 'company_name' => 'Shark Eyes' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=7296fd7da4cc73edd04f5ba61&ri=9c120cc18e024d6a84e384d2f8b6007d&job_loc=Los+Angeles%2CCA&q=Personal+Assistant&spl=v1%253Ail454J58giwm1dTL%253AS2em8o0UVA3x%252Be8KTr%252BxEw%253D%253D%253Ax4fjfAJ1oFCxB0hLaupuMkiAbWg3m4JNoqzlQEtStP3xCMiKcS69caXa1%252BOfDvP%252BcBVpo1F68zAv3WuvmSbcN%252BZOq%252FWMJqfg%252FqD93Rt%252FtS4yozRWaTjPYff%252BOWcH2Nvqpq5njna65WUoHhfDhw%253D%253D&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=080000&t=simplyhired.com&jobkey-30136573098/', 'title' => 'Executive Administrative Assistant', 'description' => '<p><strong>ADMINISTRATIVE ASSISTANT</strong></p><p> </p><p>Schedule. Full time </p><ul><li> Full time: 8:30am to 5:00pm. Monday to Friday </li><li> </li></ul><p>Compensation: $22/hr. </p><p>Benefits: Medical/Dental Insurance, Vacation and Sick Time</p><p> </p><p>Location: Downtown Los Angeles (Vernon)</p><p> </p><p>We are a major importer and wholesaler of fashion eyewear. We are seeking a motivated, energetic, and professional individual who is looking for a position with an established company. Location is just outside of downtown Los Angeles, and we are situated in a distribution warehouse. The work atmosphere is fun and relaxed, granted you are working hard!</p><p> </p><p><strong>DUTIES/RESPONSIBILITIES:</strong></p><p> </p><ul><li> Provide administrative support to a senior level executive.</li><li> Data Entry: Sales Orders, Invoices and other Data Entry tasks as requested.</li><li> Respond to in-person, telephone, and email inquiries in a timely manner.</li><li> Logistics : Domestic/International shipping; UPS/FedEx, LTL Carriers and other logistics tasks as requested.</li><li> Compose, prepare, and maintain corporate accounts: PO s, routing, shipping, inventory.</li><li> Line Sheets</li><li> Maintain and update databases, spreadsheets, and filling systems with accuracy and attention to detail.</li></ul><p> </p><p><strong>REQUIREMENTS/QUALIFICATIONS:</strong></p><p> </p><ul><li>High School Degree or equivalent required.</li><li>High Proficiency in MS Office programs (Word, Excel, Outlook, PowerPoint).</li><li>Proficiency in QuickBooks and Adobe photoshop software preferred. Not required.</li><li>Detail oriented with ability to work independently and prioritize workload. </li><li>Must work well in a team environment.</li><li>Excellent or and multi-tasking skills.</li><li>Ability to learn quickly.</li><li>Excellent written and verbal communication skills</li><li>Bilingual in Spanish/ English preferred. Not required.</li></ul><p> </p><p><strong>APPLY</strong>: To apply for this position please email your resume and cover letter as an attachment stating "Admin position" in the subject line to ...@sharkeyes.com </p><p> </p><p> If we cannot open or read your resume, your application will be disregarded. </p>', 'post_date' => '2024-05-06T21:28:03Z' ) ), (int) 4 => array( 'Employer' => array( 'company_name' => 'Bespoke Private Service' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=723a4f4c36ec73edda8478bf1&ri=9c120cc18e024d6a84e384d2f8b6007d&job_loc=Los+Angeles%2CCA&q=Personal+Assistant&spl=v1%253AUfdPQl%252BxtrNQa2lr%253ADKaCmbQRkwMZ6vJ8nbdToQ%253D%253D%253AGW%252Bmy4eXqxz2JTvQIDrv6gTMtLODLB2ZoK9FF2KLhMm5S0wGSdItf9mSoG7W0vqkrgLvwol%252FSGYDucZ93k5XiMEuumimD9zWbWKWvneeOI2UOr8aJpwXmCg8FmJxxaYlZxlIhI3WHIy%252B%252BOG5&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=080000&t=simplyhired.com&jobkey-30309005745/', 'title' => 'Executive Personal Assistant', 'description' => '<p><strong>Bespoke Private Service</strong></p><p><strong>Job Description</strong></p><p><em>Executive Personal Assistant - Plutus</em></p><p> </p><p><strong>Reports To</strong>: The Principal</p><p><strong>Work Schedule</strong>: Full Time, Hybrid Role (Primarily In-Person Initially)</p><p><strong>Location</strong>: San Francisco Bay Area / Marin</p><p><strong>Start Date: </strong>ASAP</p><p><strong>Salary Range:</strong> $175,000 - $200,000</p><p> </p><p><strong>Overview</strong></p><p>An established family office is seeking a highly meticulous and proactive Executive Personal Assistant to provide comprehensive support to a busy Principal. This role is critical to a multifaceted operation that ensures the smooth operation of the Principals business and household affairs. The EPA will be at the forefront of orchestrating efforts that align with the Principal's vision for their personal life, business, and social impact.</p><p><br></p><p>The successful candidate will handle detailed calendar management, coordinate extensive travel plans, manage communications, and oversee domestic staff and external vendors to maintain an efficient, organized, and welcoming home environment.</p><p><br></p><p>The ideal candidate will be a highly organized, energetic professional who enjoys the administrative challenges of supporting business operations alongside the complexity of a bustling household. This role suits someone who thrives in a fast-paced, ever-changing environment and can anticipate the needs of the Principal while maintaining a calm, service-oriented demeanor.</p><p>This is an opportunity to be more than an aide; it is a call to be a strategic ally who shares in the Principal s journey.</p><p><br></p><p>You will be expected to operate with considerable confidentiality and discretion, as both are paramount in all circumstances surrounding the family, their businesses, and their guests. </p><p>This full-time position is based in the San Francisco Bay Area and offers hybrid work flexibility after an initial period where you will be expected to report on-site. You will work closely with teams located in other states, and occasional travel may be required. </p><p><br></p><p><strong>Expectations</strong></p><ul><li>Bachelor s Degree, preferably in Business Administration, Hospitality, or related fields</li><li>Minimum of 7 years of experience in high-level executive support and house management within a high-net-worth environment</li><li>Exceptional organizational skills and meticulous attention to detail</li><li>Excellent communication and interpersonal skills to interact with family, staff, and external contacts professionally</li><li>Proficiency in modern business tools and software, with a keen eye for technological solutions that enhance efficiency</li><li>Diplomatic, tactful, and discreet concerning confidential information with unquestionable integrity at all times</li><li>Strong leadership qualities, including the confidence to manage up and advocate for necessary engagements with the Principal</li></ul><p><br></p><p><strong>Responsibilities</strong></p><ul><li><u>Administrative Support</u>: Serve as a co-partner to the Principal, actively participating in decision-making processes and strategic planning. Manage the Principal s Master Calendar, coordinating across business, personal, and philanthropic commitments to optimize time and resources. Coordinate travel arrangements, including itineraries, lodging, and transportation. Handle incoming and outgoing communications, manage email correspondence, and prepare meeting agendas and briefings. Organize and maintain files and records to ensure the Principal s affairs are documented and accessible. </li><li><u>Household Management</u>: Oversee and coordinate the activities of domestic service providers such as housekeepers, gardeners, and security personnel. Manage relationships with vendors, ensuring all household operations are carried out efficiently. Conduct inventory checks and restock household supplies, manage grocery pickups and errand running as needed. Create and maintain a home maintenance schedule and oversee any household projects, from routine upkeep to more significant repairs, coordinating with contractors and specialists. Handle invoicing and payments for household expenses and approved vendor services.</li><li><u>Stakeholder Engagement</u>: Liaise with various parties, from family members to business and philanthropic contacts, ensuring smooth and effective communication. Review contracts and agreements, negotiating as needed to align with the Principal s interests. </li><li><u>Personal Support</u>: Organize travel and logistics, ensuring the Principal s schedule aligns with personal and professional goals. Anticipate the Principal s needs and potential challenges, proactively addressing issues before they arise. Assist the Principal in taking a step back and being able to be more present with their family and hobbies by ensuring all aspects of their life are running smoothly and efficiently. This involves managing both expected and unexpected matters to minimize disruptions and maximize the quality of personal time.</li></ul><p><br></p><p><strong>Benefits </strong></p><ul><li>Competitive health insurance package</li><li>Retirement plan options</li><li>Generous PTO and paid holidays</li><li>Performance-based bonuses</li></ul><p></p>', 'post_date' => '2024-05-13T02:14:44Z' ) ) ) $title_for_layout = 'Personal Assistant at Acumen Solutions' $metatag_description = 'Personal AssistantAcumen Solutions at Proven' $unique_name = 'acumen-solutions-los-angeles-ca' $reference_number = '57082' $mobile_image = '' $display_company_title = 'Jobs at Acumen Solutions' $employer = array( 'EmployersJob' => array( 'id' => '46003', 'employer_id' => '31115', 'ats_url' => '', 'url' => '', 'title' => 'Personal Assistant', 'craigslist_city' => 'los angeles', 'craigslist_sub_city' => 'antelope valley', 'craigslist_sub_sub_city' => '', 'craigslist_state' => 'California', 'open' => '1', 'post_date' => '2019-07-08 17:16:44', 'duration' => 'full time', 'anonymous_post' => '0', 'compensation' => '', 'zip' => '90014', 'description' => '<p>We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.</p> <p>Responsibilities:<br />*Act as the point of contact between the manager and internal/external clients<br />*Screen and direct phone calls and distribute correspondence<br />*Handle requests and queries appropriately<br />*Manage diary and schedule meetings and appointments<br />*Make travel arrangements<br />*Take dictation and minutes<br />*Source office supplies<br />*Produce reports, presentations and briefs<br />*Devise and maintain office filing system</p> <p>Requirements:</p> <p><br />*Knowledge of office management systems and procedures<br />*MS Office and English proficiency<br />*Outstanding organisational and time management skills<br />*Up-to-date with latest office gadgets and applications<br />*Ability to multitask and prioritize daily workload<br />*Excellent verbal and written communications skills<br />*Discretion and confidentiality<br />*High School degree</p> <p> </p> <p>Pay Scale:</p> <p>$21.5/hr</p>', 'unique_name' => '', 'created_date' => '2019-07-07 23:48:31' ), 'Employer' => array( 'lat' => '34.04130173', 'lon' => '-118.25199890', 'id' => '31115', 'company_name' => 'Acumen Solutions', 'company_logo' => '', 'simple_posting_process' => '1', 'user_id' => '731439', 'zipcode' => '90014', 'city' => 'Los Angeles', 'street_address' => '', 'street_address2' => null, 'state' => 'CA' ), 'UtZipcode' => array( 'zipcode' => '90014', 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), (int) 0 => array( 'hasApplied' => false, 'is_favorite' => false ) ) $is_swinomish = false $is_hiring = (int) 1 $page = '' $success = (int) 0 $broadcast = (int) 0 $external_job_board = '' $is_worker = false $isMobile = false $isWorker = false $isSales = false $isEducator = false $adminLoggedIn = false $isEmployer = false $loggedIn = false $isFacebookAppUser = false $campaign = 'NONE' $content_for_layout = ' <script type="text/javascript"> var autocomplete = false; var sortOrder = "relevance"; </script> <meta property="og:title" content="Personal Assistant"/> <meta property="og:type" content="website"/> <meta property="og:url" content="https://www.proven.com/jobs/view/46003?ref=57082"/> <meta property="og:image" content="/css/images/proven_logo.png"/> <meta property="og:site_name" content="Proven"/> <meta property="og:description" content="We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. 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Answer any specific questions included in the job advertisement." cols="30" rows="6"></textarea></div> </div> <div class="row"> <div class="col-xs-12 col-sm-6 col-md-7"> <div class="checkbox"> <label> <input type="checkbox" checked id="tos" name="data[Worker][agreed_to_terms]" tabindex="70" /> <div class="gray-text"> I agree to the <a title="Terms of Service" target="_new" href="/pages/termsWorkers">Terms of Service</a><br /><span class="tos-date">(Updated 2012-11-06)</span> </div> </label> </div> </div> <div class="col-xs-12 col-sm-6 col-md-5"> <div class="apply-button"> <a href="#" id="submit-btn" data-loading-text="Uploading..." class="light-green-btn" role="button" title="Submit Application" style="width:100%;">SUBMIT APPLICATION</a> </div> </div> </div> </form> </div> </div> </div> </div> <div id="apply-form-location"> </div> <hr /> </div> <div class="job-post-details"> <div id="job-description"> <p>We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.</p> <p>Responsibilities:<br />*Act as the point of contact between the manager and internal/external clients<br />*Screen and direct phone calls and distribute correspondence<br />*Handle requests and queries appropriately<br />*Manage diary and schedule meetings and appointments<br />*Make travel arrangements<br />*Take dictation and minutes<br />*Source office supplies<br />*Produce reports, presentations and briefs<br />*Devise and maintain office filing system</p> <p>Requirements:</p> <p><br />*Knowledge of office management systems and procedures<br />*MS Office and English proficiency<br />*Outstanding organisational and time management skills<br />*Up-to-date with latest office gadgets and applications<br />*Ability to multitask and prioritize daily workload<br />*Excellent verbal and written communications skills<br />*Discretion and confidentiality<br />*High School degree</p> <p> </p> <p>Pay Scale:</p> <p>$21.5/hr</p> </div> </div> <p class="voffset4"><strong>Other jobs you may like</strong></p> <p class="similar-job-title"><a href="https://www.jobs2careers.com/click.php?jid=73ad2144740c73edc3f2983b1&ri=9c120cc18e024d6a84e384d2f8b6007d&job_loc=Los+Angeles%2CCA&q=Personal+Assistant&spl=v1%253At1Y%252BBpL%252BSImTNEfx%253APpOoVHiFIU43dPcBWPkbDQ%253D%253D%253AAz0jpDCqfXfUyNnBe97SDilVKIOfiGBtEuerZlMsm8Fwk41uPem8LhBJxSk3oEGvbFob5iAHbu0BAzLO26X%252FOK0J516kmRbc7cIuVTK8u4Ige2r6RMUT%252BUpz%252B2ZKVM5z8Eaa&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=080000&t=simplyhired.com&jobkey-30463023669/" class="blue-link" target="_blank">Administrative Assistant</a></p> <p class="similar-job-company">Lumos Transforms - 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<span class="text-muted">Los Angeles, CA</span></p> <p class="text-muted similar-job-date"> 5 days ago </p> <p class="voffset4"> <strong>Apply to jobs on the go with Proven mobile</strong> </p> <div> <a href="/candidates/app" target="_blank" title="Download the iPhone App"> <img src="/css/images/App_Store_available.png" width="112" /> </a> <a href="/candidates/app/google" target="_blank" title="Download the Android App"> <img src="/css/images/google_play_badge.png" width="112" /> </a> </div> </div> </div> </div> </div> </div> </div> ' $scripts_for_layout = '<script type="text/javascript" src="/js/Views/Jobs/search_jobs.js?1619372465"></script>' $no_title_bar = false $no_bottom_bar = false $no_index = false
filemtime - [internal], line ?? include - APP/View/Layouts/responsive.ctp, line 69 View::_evaluate() - CORE/Cake/View/View.php, line 961 View::_render() - CORE/Cake/View/View.php, line 923 View::renderLayout() - CORE/Cake/View/View.php, line 546 View::render() - CORE/Cake/View/View.php, line 481 Controller::render() - CORE/Cake/Controller/Controller.php, line 960 JobsController::view() - APP/Controller/JobsController.php, line 1338 ReflectionMethod::invokeArgs() - [internal], line ?? Controller::invokeAction() - CORE/Cake/Controller/Controller.php, line 490 Dispatcher::_invoke() - CORE/Cake/Routing/Dispatcher.php, line 193 Dispatcher::dispatch() - CORE/Cake/Routing/Dispatcher.php, line 167 [main] - APP/webroot/index.php, line 118
Acumen Solutions
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.
Responsibilities:
*Act as the point of contact between the manager and internal/external clients
*Screen and direct phone calls and distribute correspondence
*Handle requests and queries appropriately
*Manage diary and schedule meetings and appointments
*Make travel arrangements
*Take dictation and minutes
*Source office supplies
*Produce reports, presentations and briefs
*Devise and maintain office filing system
Requirements:
*Knowledge of office management systems and procedures
*MS Office and English proficiency
*Outstanding organisational and time management skills
*Up-to-date with latest office gadgets and applications
*Ability to multitask and prioritize daily workload
*Excellent verbal and written communications skills
*Discretion and confidentiality
*High School degree
Pay Scale:
$21.5/hr
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2 | SELECT COUNT(*) AS `count` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) WHERE `EmployersJob`.`employer_id` = 31115 AND `EmployersJob`.`open` = 1 | 1 | 1 | 1 | |
3 | SELECT `User`.`unique_name`, `User`.`email_validated` FROM `proven_production`.`users` AS `User` LEFT JOIN `proven_production`.`workers` AS `Worker` ON (`Worker`.`user_id` = `User`.`id` AND `User`.`is_worker` = 1) WHERE `User`.`id` = 731439 AND `User`.`active` = 1 LIMIT 1 | 1 | 1 | 0 | |
4 | SELECT `EmployerMobileImage`.`file_name` FROM `proven_production`.`employer_mobile_images` AS `EmployerMobileImage` WHERE `EmployerMobileImage`.`employer_id` = 31115 LIMIT 1 | 0 | 0 | 0 | |
5 | SELECT `User`.`unique_name`, `User`.`email_validated` FROM `proven_production`.`users` AS `User` LEFT JOIN `proven_production`.`workers` AS `Worker` ON (`Worker`.`user_id` = `User`.`id` AND `User`.`is_worker` = 1) WHERE `User`.`id` = 731439 AND `User`.`active` = 1 LIMIT 1 | 1 | 1 | 0 | |
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7 | SELECT `EmployersJob`.`title`, `EmployersJob`.`description`, `UtZipcode`.`city`, `UtZipcode`.`state_prefix`, `EmployersJob`.`zip` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) WHERE `EmployersJob`.`id` = 46003 LIMIT 1 | 1 | 1 | 1 |